Skip to content

How to Change EFTPS Password in QuickBooks

    Change EFTPS Password in QB

    The EFTPS orElectronic Federal Tax Payment Systemisa service provided by the U.S. Department of Treasury. This isa freeservice and is used by the IRS (Internal RevenueService) for employer tax payments. Whenyou getenrolled into this service , youareassigneda4-digit EFTPS PIN and password. Youwill needto submitthese details as your login credentials when you make e-payment of 941/944 and940tax forms.

    TheQuickBooksapplication enables convenientandflexibletaxpaymentthrough the EFTPS. Also, forsomereason, if youwant tochange the EFTPS password ,you candoiteasilythroughQuickBooks .In this blog ,wewilldiscuss how can you changeyour EFTPS password inQuickBooks.

    Whyshouldyou Change yourEFTPS Passwordin QuickBooks ?

    With effect from24thofOctober ,2019 ,the IRS has made certain important modifications in its requirements related to passwords for the EFTPS .You should be fully aware of these updated requirements and make changes accordingly. Here are the updated requirements by the IRS-

    • The IRS has revised thepassword expiry duration policy and has set the sameto 13 months. Therefore, now you need to change the EFTPS Password atleast oncein every 13 months.
    • Initially, the character limit of a password was set to 8-12 characters. Now , it has been set to the range of 12 to 30 characters. Therefore, while changing your EFTPS Password, make sure the length of your new password should bein the range of 12 to 30.
    • The current password will remain effective even if you have changed it in the last 13 months.

    Now that you know why you need to change your EFTPS password in QuickBooks, we will discuss how you can actually do it.

    Need Help Updating QuickBooks EFTPS Password?

    Read Also-: To Setting Up Sales Tax in QuickBooks Online

    Procedureto Change EFTPS Password in QuickBooks

    Here is a step-by-step procedure to change your EFTPS Password in QuickBooks –

    Total Time: 15 minutes

    Upgrade your QuickBooks Software to Latest Release 

    Before proceeding to change the EFTPS password in QuickBooks, you must  check if your QuickBooks software is updated to the latest release . If not, you need to update by navigating to the Help menu. Here are the steps to  follow- 
    🔷 Open QuickBooks Desktop   
    🔷 Log in to your account with admin credentials
    🔷 Navigate to the Help section.
    🔷 Now click on the Update QuickBooks Desktop  tab.
    🔷 Click on the Update Now button.
    🔷 Make sure to check the box named Reset Update. This is to clear the downloads of previous updates.
    🔷 Now click on the Get Updates button. The download will be initiated.  
    🔷 Wait till the downloading procedure gets completed. After this , restart the QuickBooks application.  
    🔷 You may be prompted to install the latest release you have just  downloaded. Click on Yes to continue.

    Download QuickBooks Payroll Tax Table 

    Please follow the steps below- 
    🔷 Navigate to the Employees section.
    🔷 Now click the Get Payroll Updates button.
    🔷 Check the box named Download Entire Update.
    🔷 Here, you will need to click on the Download Latest Updates tab  .
    🔷 After the download gets completed, restart the QuickBooks application.

    Change EFTPS Password from EFTPS Website

    Before proceeding to change the password, make sure to keep your existing  password, PIN and Tax Identification Number ( TIN ) for ready reference. Now follow the steps below to change your password-
    🔷 Visit the EFTPS website by clicking on the URL-
    🔷 On the homepage, click on the Login button.
    🔷 you will be prompted to provide the following details:
    🔷 PIN
    🔷 TIN
    🔷 Current Internet Password
    🔷 Now you can enter a new EFTPS Password. While doing so, please make sure to meet the latest IRS requirements discussed above.

    After completing the steps above, you need to wait for an hour or so, before sending the federal e-payment.

    Change EFTPS Password from QuickBooks Desktop

    Please follow the steps below-
    🔷 Navigate to the Payroll Center section.
    🔷 Click on the Pay Liabilities tab.
    🔷 From the Pay Taxes and Other Liabilities section, select Federal Liability to  electronic payment
    🔷 Click on View /Pay.
    🔷 Make sure to mark the Electronic Payment option, if not marked already.
    🔷 Click on the Electronic Pay tab.
    🔷 Clear the checkbox next to Remember My Information for Next Time option 
    🔷 Now , click on the PIN button. Here, you can enter the new 4-digit PIN.
    🔷 Then, click on the EFTPS Password button.
    🔷 If you see any of the details are missing, fill in the details.
    🔷 Once done, click on the Submit button.


    In the discussion above, we have shown you how to change your EFTPS password in QuickBooks. You can use the sequential steps mentioned above to change your EFTPS password in QuickBooks with ease. If you are still getting any difficulty in carrying out these steps or if you have any more queries ,you may consult with some authorized QuickBooks experts via live chat or call.

    💠Frequently Asked Questions💠

    How can I Change EFTPS Passwords in QuickBooks Online? 

    If you are a QB Online user and you have already changed  the  EFTPS Password in the websiteyou simply need to authorize QuickBooks to file tax forms and pay taxes on behalf of you. Here are the steps to follow-:
    ▪ Go to the Navigation menu  
    ▪ Click on the Taxes menu.
    ▪ Click on Payroll Tax .
    ▪ Now, click on the option named Edit the Electronic file and Electronic pay setup.
    ▪ Next, click on Electronic file and Electronic pay.
    ▪ Select the states where you want to enroll in for tax filing.
    ▪ If you are prompted for Automatic bank connection, follow the  on-screen instructions. This will enable you to connect to your bank quickly.

    What is EFTPS?

    The EFTPS or Electronic Federal Tax Payment System is a service provided by the U.S. Department of Treasury. This is a free service and is used by the IRS (Internal Revenue Service) for employer tax payments. When you get enrolled into this service , you are assigned a 4-digit EFTPS PIN and password. You will need to submit these details as your login credentials when you make e-payment of 941/944 and 940 tax forms.  

    Leave a Reply

    Your email address will not be published. Required fields are marked *

    3 × 4 =