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Difference Between Void and Delete Check In QuickBooks

    Difference in Void or Delete Check in QuickBooks

    The void and delete check is the 2 ways that is used to reverse the payment transaction. These 2 methods void a check & delete a check cannot be used interchangeably in the QuickBooks. You need to use it when you do the payment transaction in the QuickBooks application but for some reason you want to undo it.

    • In “Void a Check”, it changes the amount of the transaction to Zero and it also keeps the transaction recorded that made.
    • In “Deleting the checks”, the transaction details are deleted altogether. It also changes the status from Bill paid to Unpaid. You cannot find the transaction or bill in the journal detail report after deleting it.
    Here, You Need To Decide Bit Faster. Whether;
    • To delete the check
    • Or, make the check void.

    For this, you need the process of doing it. The solution is provided directly by the QuickBooks tech support team who is always here to help you out. You just need to follow the steps given by them to resolve it by your own. The team members are educated, trained, experts and professional to understand all your queries and issues. So you just need to contact then via QuickBooks customer support toll-free number anytime from anywhere.

    Read Also-: How to Void and Delete a Check in QuickBooks

    How to Void and Delete a Check in QuickBooks?

    QuickBooks is considered among the most premium accounting software for small and medium scale businesses and individual accounting professionals. The program allows its users to perform several accounting and payroll management tasks. Even though the software comes with several features and benefits which are aimed at making business functions almost effortless and flawless, there may be certain errors that occur while using the software. One such problem is creating a wrong check in error which is required to be voided and deleted.

    When you void a check, the check details such as payee, account, check number, date, and memo are unchanged, but the amount changes to zero. The check still appears in the bank account register but “VOID” is inserted in the memo. Voided checks can be undone or reverted to the original transaction.

    On the other hand, once you delete a check, the check and all information about the check is removed from the register. The process cannot be undone, and there is no record that the check was created except in the audit trail. Deleting a transaction is appropriate, for example, when a check is recorded twice or when a check is recorded with the wrong payee name.

    In this post, we are going to talk about the process of how to void and delete a check in QuickBooks and the various ways you can do it.

    What Are Certain Scenarios Where You Need To Void A Check?

    Honestly, it is always preferred to void a check than to delete it because when you void a check, it doesn’t disappear completely from your accounting books. This means that it wouldn’t affect your ledger balance as well as other account balances. And, you can always revisit that check anytime you want. An important thing to note here is that if you void a check in the QuickBooks online application, it doesn’t void any payments that may have already been recorded for the check.

    What Are Certain Scenarios Where You Should Delete A Check?

    Some of the transactions that cannot be voided in QuickBooks include deposits, estimates, purchase orders, supplier credits, delayed credits and bills, and checks. If there are any errors in one of these specific transactions, you would need to delete the entire transaction.

    Before you delete a check or any other transaction, be absolutely certain that you would not require to refer to it again in the future because once it is deleted, it is forever gone from the book of accounts. And it cannot be recovered. You may be able to retrieve partial data using Audit logs but restoring the complete file would be impossible.

    What Should You Do If The Check Was Included In The Previous Reconciliation?

    If you wish to void a check which was already included in a previous bank account reconciliation, you need to first undo the reconciliation. To do so, you need to know the complete process to void the check. Once it is completed, you have to follow the steps for reconciling your account but ensure that your reports and general ledger is accurate.

    How to Void a Check in QuickBooks?

    To void a check in QuickBooks, this is what you need to do:

    1. Go to QuickBooks and go to Checks
    2. Open the check in the Write Checks window.
    3. From the menu, select Edit > Void Check.
    Void Check
    1. Note that “VOID” has been inserted in the Memo field. Type any additional details about the transaction in the Memo field. Indicating the reason for the voided check will help explain any missing checks when you reconcile the bank account.
    2. Review the voided transaction, then click Save & Close.

    How to Delete a Check in QuickBooks?

    To delete a check in QuickBooks, follow these simple steps:

    1. Open the check in the Write Checks window.
    2. From the menu, select Edit > Delete Check.
    Delete Check
    1. In the Delete Transaction popup, click OK. The check is now deleted from your records and cannot be retrieved.
    Delete Transaction Popup

    Remember that when you void or delete a check, any reports that include that transaction will also change.

    The steps to void and delete a check in QuickBooks is fairly simple and effortless. And, we hope that you are able to do the same following this post as needed. However, if you still face certain technical difficulties while following the process and get stuck, do not hesitate to give a call to our highly trained and extremely professional QuickBooks support staff who are available round the clock to assist you with your problems.

    For Doing Multiple Entries, You Need To Follow These Steps:-

    • You need to click on the company menu
    • Then select the option named Chart of Accounts
    • Do select the accounts payable register that required
    • To make the transaction void or delete you need to select the bill payment first
    • Go to the Edit menu and select the option void or delete check that you want to do.

    Final Words :

    All the information for the difference between void and delete check in QuickBooks is present in this article. With this, you can identify that what you want to do with your QuickBooks checks. Readout carefully and then do the void or delete check process. If still, you have any glitches then the QuickBooks helpdesk team members are here to assist you at their best. Connect with the team via live chat, email, or dial the toll-free number whenever required.

    👉Frequently Asked Questions

    Q 1. I want To keep The Record Of The Transaction After Removing The Transaction From My Account So Do I Have To Void The Check Or Delete The Check-In QuickBooks?

    Ans. For this, you must void the check that does keeps the record of transactions. So, in the future, if you want to check it or verify it then you can easily find it in transactions history.

    Q 2. Can I Also Do Void Or Delete The Multiple Checks In QuickBooks?

    Ans. Yes, you can do void or delete multiple checks in your QuickBooks account by following few steps:-

    ▪ In QuickBooks, click on the Lists menu option
    ▪ Then select the further option Chart of Accounts
    ▪ Go to the Accounts Payable account, double-click on it to open the register
    ▪ In the Accounts Payable Register, now select the specific check
    ▪ Click on the Edit menu
    ▪ Further, select the option Void/Delete Bill/Bill Pmt-Check
    ▪ Now click on the Record and then click on the Yes button to save all the changes.

    Q 3. How Do I Check The Void And Delete Check In QuickBooks?

    Ans. Check the void and delete check in QuickBooks:

    ▪ In QuickBooks, open the Reports menu option
    ▪ Click on the option Accountant and Taxes from the drop-down menu
    ▪ Further, you have to select Voided/Deleted transactions summary.

    Q 4. How To Void A Bill Payment Check In QuickBooks?

    Ans. There could be several instances where a bill gets recorded in QuickBooks as paid but you need to void it in some situations such as when the check is not received by the vendor. However, before you void a bill payment check, you have to keep in mind the following:

    ▪ Removing a check in QuickBooks deletes the transaction entirely. This means it will also return any paid bills to an unpaid status.
    ▪ Voiding a check may make the transaction sum to zero but QuickBooks will still maintain a record of the transaction.
    ▪ Without a related bill, the deleted bill payment check enables the transaction journal information report to show a bill payment. When you later visit the transaction history, there will be no visible bills associated with the check payment.

    If you are ready to void the bill payment check, this is what you need to do:

    ▪ Open Transactions
    ▪ Go to the Edit menu
    ▪ Select the check you wish to void or delete and choose Void Bill Payment Check

    Q 5. How To Void A Blank Check In QuickBooks?

    Ans. To void a blank check in QuickBooks, this is what you need to do:

    ▪ Go to Banking Menu and select Write Checks
    ▪ Choose the bank account for which you want the check and select the option to create a check
    ▪ Now, fill in the Payee details and assign the account in the expenses section
    ▪ Next, go to the Edit menu and select Void check
    ▪ Finally, click on Save and quit the program to finish the process

    Q 6. How To Void A Check Without Opening A Transaction?

    Ans. If you wish to void a check without opening the transaction, follow this process step by step:

    ▪ Go to Expenses > Expense Transactions
    ▪ Click on the check you wish to void
    ▪ Go to the Action column and choose Edit/View menu
    ▪ Now, choose the Void option
    ▪ Lastly, click Yes to confirm when you see the on-screen prompt