Skip to content

How to Import Journal Entries into QuickBooks Online from Excel/CSV

    When it comes to importing journal entries online, QuickBooks Online is helpful. From your company’s server, you may quickly import entries. You can properly and without any data loss store all the data sets using QuickBooks Online. Errors can also be avoided while importing the journal entries with QuickBooks Online. These entries must be imported into QuickBooks Online by appropriately completing a series of processes. Read this blog for further information on how to import journal entries into QuickBooks Online. Additionally, we’ve explained what it means to import these entries here and when you should do so. To further facilitate the importation procedure, we have provided a few pointers.

    What Does it Mean to Import Journal Entries into QuickBooks Online?

    An accounting book called a journal is where all credit and debit transactions are recorded. They should be kept in a location that prevents them from being misplaced. You move large accounting files to keep journal entries safely when you import them from Excel or any other program into QuickBooks Online.

    When Should you Import Journal Entries into QuickBooks Online?

    You should import journal entries into QuickBooks Online for the reasons detailed below:
    ➤ Journal entries from the local system must be imported into QuickBooks Online in order to prepare balance sheets, audit reports, credits, and debits.
    ➤ Importing the diary entries to QuickBooks Online can be helpful for analysing financial costs, income, and budget projections.
    ➤ After importing journal entries into QuickBooks Online, data entries can be changed and altered.

    Some Suggestions to Keep in Mind When Import Journal Entries into QuickBooks Online

    Consider these points before importing journal entries from Excel or any other program into QuickBooks Online:-
    ➤ If different currencies are being used in the transactions for the entries, create separate journals for each currency.
    ➤ It will be easier to comprehend B2C business models if the spreadsheet includes columns with client names and information.
    ➤ Use QuickBooks Online reverse feature to erase the file if you accidentally imported the wrong one.
    ➤ To effectively document the transactions in the journals, it is best to separate the accounts based on “Receivable” and “Payable”.
    ➤ Make that the dates are recorded using the correct format according to QuickBooks Online.

    How to Import a Journal Entry into QuickBooks Online?

    There are two procedures that one must take in order to Import Journal Entries into QuickBooks Online. Making a spreadsheet with the transaction data is required for the first phase, which is the preliminary one. The spreadsheet can be imported into the program once it is finished.

    When using the Import function, you can choose the file from which to import the entries. The journal entries and QuickBooks accounts must be mapped after choosing the file.

    The in-depth instructions for importing a journal entry into QuickBooks Online are covered in the parts that follow:-

    Total Time: 10 minutes

    Step: Prepare Your Spreadsheets with Journal Entries

    The first step is to create a spreadsheet to house all of the diary entries. Here, the rows will define the transactions, and the columns will reflect the attributes associated to those transactions. After done with that, you can then carry on importing the entries into QuickBooks Online.
    ➤ Make sure the formatting is accurate while creating the spreadsheet
    ➤ Font size, font type, fields listed in the columns, and other elements should be readable and clear
    ➤ Each column must contain the names of the entities involved in the transaction
    ➤ The spreadsheet must have the following fields from an accounting journal
    ➤ The “Date the Journal Entry Was Made” field
    ➤ “Journal Entry Code
    ➤ “Account Name” related to the entry
    ➤ “Debit” and “Credit” Amounts
    ➤ “Transaction Type
    ➤ The dates must be set in the proper format
    ➤ Verify that they are consistent with the QuickBooks Online format
    ➤ You must first link any new accounts that are mentioned in the journal transactions in the “Charts of Accounts
    ➤ To do this, open “QuickBooks Online” and navigate to “Settings
    ➤ The “Charts of Accounts” tab should be selected
    ➤ Select “New” from the dropdown menu
    ➤ A new page will load and click On “Account Type,”
    ➤ After choosing, go to “Detail Type.” There will be a dropdown
    ➤ The detail type that you choose must correspond to the transaction
    ➤ After providing a suitable name for the new account, add a brief description
    ➤ Decide on a time when the new account’s financial activity will be tracked
    ➤ Fill out the “Balance” field with the account’s outstanding balance
    ➤ After that, check all the details
    ➤ Page saving To “Charts of Account,” the new account will be connected.

    Step: Importing Journal Entries to QuickBooks Online

    You can import the journal entries from the prepared spreadsheet into QuickBooks Online. Make sure the journal entries are correctly mapped with their appropriate account details before tapping the “Done” option to end the import.
    ➤ Start with launching QuickBooks Online
    ➤ Select “Settings” and choose “Import Data
    ➤ Go to the dropdown menu and select “Journal Entries
    ➤ You will find the “Download” option on the new page
    ➤ Use it to browse the file containing the locally saved entries
    ➤ Click “Open” after selecting the file
    ➤ After done with that, hit the “Next” button
    ➤ Start the data mapping process
    ➤ Make sure the fields in the spreadsheets are correctly linked to the ones found in QuickBooks Online
    ➤ Moving forward, click on the “Start Import” option
    ➤ In the end, click on the “Done” button.

    Conclusion ✍

    When journal entries are imported into QuickBooks Online, it becomes easier to conduct batch operations on the files, update and alter transaction data, create audit reports, and handle other accounting activities. Spreadsheets kept on local computers can be imported into various journals using QuickBooks Online option. We hope that following the instructions in this article made it simple for you to Import Journal Entries into QuickBooks Online from Excel/CSV.

    See Read More:

    How to Import American Express Transactions into QuickBooks


    FAQs ✍

    Why Do We Create a Journal Entry in QuickBooks Online?

    There are number of reasons where you need to create a journal entry in QuickBooks Online:
    ➤ Manually enter debits and credits, like in conventional accounting systems.
    ➤ Transfer funds between the accounts for income and expenses.
    ➤ Transfer funds to an income or cost account from an asset, liability, or equity account.

    What are the Steps Involved in Creating a Journal Entry in QuickBooks Online?

    The below are the steps helping you to create a journal entry in QuickBooks Online:
    ➤ Select the + New button
    ➤ Pick a journal entry
    ➤ Pick an account from the Account field on the first line
    ➤ Put the amount in the appropriate field depending on whether you need to debit or credit the account
    ➤ Choose the other account you are transferring money to or from on the next line
    ➤ Put the same amount in the opposite column depending on whether you typed a debit or credit on the first line
    ➤ Verify the quantities; the Credit column should include the same amount as the Debit column on both lines
    ➤ This indicates that the accounts are in balance
    ➤ So that you can remember why you made the journal entry, fill up the memo box with details
    ➤ Choose Save and new or Save and close.

    What Do You Understand with Journal Entry in QuickBooks Online?

    Transactions should only be entered into journals as a last resort. They enable money transfers across accounts and enforce precise bookkeeping requirements for your books to balance. If you understand accounting or are acting on your accountant’s advice, only use them.

    Leave a Reply

    Your email address will not be published.

    Phone

    +1347-967-4079