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Home » How To Add, Edit, Or Delete Payroll Item List Into QuickBooks

How To Add, Edit, Or Delete Payroll Item List Into QuickBooks

    In addition to providing regular accounting functions, QuickBooks provides improved automation capabilities for payroll activities. No prizes for guessing whyQuickBooks is widely appreciated all around the world.

    If you are a business owner, you would surely agree that the processing of payroll has become increasingly complex of late. Paying the employees accurately and on time has been quite a challenge for employers indeed. But your life will be made easy if you have setup theQuickBooks Payroll Module on your system. If you are new to the QuickBooks Payroll functions, go through this blog. Here, we will look at how you can Add, Edit, Or Delete Payroll Item List Into QuickBooks.

    What Is the Procedure to Add Payroll Item List Into QuickBooks?

    Please follow the below-mentioned steps-

    • Log in to QuickBooks Desktop
    • Go to Menu
    • Select a List from the drop-down box
    • On the left of your screen, click on Payroll Item List
    • Click on the Payroll Item tab
    • Next, click on New
    • Now select the Custom Setup tab
    • Click Next to proceed
    • Choose Wage
    • Click on the tab named Add the Payroll Item List
    • Click Next to proceed
    • Now add the name of the item list
    • Click Next
    • Select the Expense Account needed for the list of items to monitor
    • Click on the Finish button

    How to Modify or Edit Payroll Item List Into QuickBooks

    Please follow the below-mentioned steps-

    • Log in to QuickBooks Desktop
    • Go to Menu
    • On the left of your screen, click on Payroll Item List
    • From the Payroll list, select the item list you wish to edit
    • Now navigate to the Edit menu
    • Click Next twice
    • Now you will need to add the accurate tracking type
    • Click Next
    • Now navigate to the option named Accurate Taxes
    • Next, go to Calculate based on Quality
    • If all your employees have the same limit and rate, enter the Limit Type
    • Click on the Finish button

    What is the Procedure to Delete Payroll Item List Into QuickBooks?

    Please follow the below-mentioned steps-

    • Log in to QuickBooks Desktop
    • Go to Menu
    • Click on Employees
    • Now navigate to the Payroll Centersection
    • Click on the Pay Employees tab
    • In the field named Recent Payroll, search for the Payroll option
    • Once you are able to locate the recent payroll, click to open it
    • Next, choose the list of payroll items you wish to delete
    • Now, click on the Delete button
    • You will receive a message, asking you to confirm the deletion
    • Click Yes to proceed. The payroll item list will get deleted

    In the section above, we have discussed how to Add, Edit, Or Delete Payroll Item List Into QuickBooks.You can use the automated functions of QuickBooks Payroll to run your business more efficiently. Apart from reducing manual work considerably, the QuickBooks payroll ensures timely payroll compliance as well.It’s time for you to explore the manifold advantages it provides and increase your business growth.


    Frequently Asked Questions

    What is the Procedure to Set Up QuickBooks Desktop Payroll for WindowsImage of Windows icon png

    Please follow the steps below to setup QuickBooks Desktop Payroll Basic or Enhanced –

    🔹 Open QuickBooks Desktop 
    🔹 Go to the Employees section
    🔹 Next, click Payroll Setup 
    🔹 The Payroll Setup Wizard will come up on your screen
    🔹 Follow the on-screen instructions carefully
    🔹 Once done, you are ready to use the QuickBooks payroll.

    What is the Procedure to Set Up QuickBooks Desktop Payroll Assisted

    Here are the steps to follow –

    🔹 Open QuickBooks Desktop 
    🔹 Click on the Employees menu 
    🔹 Press the Payroll Setup button from the drop-down box
    🔹 The Payroll Setup Wizard will come up on your screen
    🔹 Follow the instructions on your screen carefully
    🔹 Once finished, you will be ready to use the QuickBooks Payroll

    What is a Payroll Item List in QuickBooks?

    The QuickBooks Payroll Item list includes the payroll items currently set up in QuickBooks. The list is grouped by item type by default. However, you can sort it by item name as well. 

    On a QuickBooks Payroll Item list, you can select the Payroll Item drop-down and add, edit, delete or hide payroll items. You can also print the list, make a payroll item inactive and more. You will also see the Activities and Reports dropdown boxes where you can select activities to perform or view reports related to the Payroll Item List.

    How can I enter the previous payroll in QuickBooks?

    Please follow the steps below to enter a prior payroll in QuickBooks. Make sure you have not yet created any paychecks

    🔹 Go to Payroll 
    🔹 Choose Finish adding your team.
    🔹 Click on the employee whose prior payroll you want to enter
    🔹 Scroll down and click on Enter [current year] prior pay details

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