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How to Update QuickBooks Desktop to the Latest Version?

    Well, if you’re new to QuickBooks, then your primary concern must be “How to update QuickBooks Desktop to the Latest Version”. However, Intuit regularly releases new services or features with its latest version to give users a better experience by optimizing the performance of QB and also fixing many known issues automatically. If you’re already a QuickBooks user, you might get stuck or confused in between update and upgrade procedure at times. Don’t worry; this guide is going to be useful for both users. In this article, we are going to explain the entire process of updating QuickBooks Desktop to the Latest Version. Therefore, you are suggested to stay tuned till the end of the article.

    Insights into QuickBooks Updates

    QuickBooks updates are also known as maintenance releases for “patches” that come at no extra cost for product releases. QuickBooks Desktop can be updated in both ways either manually or automatically. QuickBooks downloads and installs the newest updates whenever they’re available, if you enable Automatic Updates. Check for updates at least once a month if you choose to perform updates yourself or manually.

    Benefits of Updating QuickBooks Desktop to the Latest Version

    New features, benefits, issues, repairs, and enhancements are always included in the most recent update. Updating QuickBooks to the most recent version is usually a smart decision because it comes with a lot of benefits. The new and updated features make you more automated, allowing you to save time and assist you to boost your business productivity as well.

    There are certain advantages to updating the QuickBooks Desktop program version.

    • It also ensures that user knowledge is error-free.
    • You will be able to update, ensuring enhanced data security.
    • This overcomes some common security loopholes and bugs.
    • While updating QuickBooks, some characteristics that are visible include real-time invoice status tracking, enhanced data file, and so forth.
    • Optimization characteristics and more.

    Apart from that, you can avail the following benefits with the latest release version of QuickBooks Desktop:

    1. Advanced User Management: This feature allows you to manage user roles and permissions in a more advanced way. The activity can be regulated, especially for user access, so that you can give them certain permissions. Employees that are part of a group are permitted to work in the payroll division.
    2. RFA Enhancements: You can quickly send a request to QuickBooks for a second program administrator.
    3. Inventory Aging Report: This report contains information about the stock’s acquisition, age, and quality.
    4. Bug fixes: Issues with data level authorization were resolved in three situations:
      1. When the vendor groups with a credit balance larger than 0 and displays accurate results.
      2. When a report filter for (>=1) or (=) indicates that something isn’t right.
      3. When using Batch Enter transactions, you are unable to create transactions for unpermitted users.
    5. Improvements in Online Banking: It includes the ability to store column settings. Make regulations for putting money in and taking money out. In QuickBooks Desktop, you must attach a customer, a task to the expenses, and a banking transaction table to the customer.
    6. Tax 1099 NEC and MISC: QuickBooks Desktop now enables the e-filing and printing of 1099 MISC and 1099 NEC forms.

    Different Ways to Update QuickBooks Desktop to the Latest Version

    Several options are available for downloading the update via the internet. Ensure that your internet is fast and your connection is stable. You can download the update from the internet using one of these four DIY approaches.
    🔹 Automatic QuickBooks Updates (default setting)
    🔹 On-Demand (immediate) Update 
    🔹 Release download 
    🔹 Manual update
    After the updates have been downloaded, QB automatically begins installing all of the necessary files to the correct locations and folders on your computer. When you restart QuickBooks the next time, you’ll be prompted to install the update. To allow updates to take effect, you may need to close and restart QB. If you’re using QuickBooks in multi-user mode, you’ll need to update all of your PCs.
    Before explore the procedure to update QuickBooks Desktop to the Latest Version, you should check if you have the latest release available:
    🔹 First, open your QuickBooks Desktop 
    🔹 Next, open the Product Information window by pressing the F2 (or Ctrl + 1) key from your keyboard
    🔹 Here, you can check your current version and release. 
    🔹 See, if you have the latest available release for your version:
    🔹 QuickBooks Desktop 2022
    🔹 QuickBooks Desktop 2021
    🔹 QuickBooks Desktop 2020
    🔹 QuickBooks Desktop 2019
    Let’s explore the different methods for QuickBooks Update

    Total Time: 35 minutes

    Automatic Updates

    This basic method checks for new updates to Intuit services. When you aren’t using QuickBooks or the internet, the available updates are just downloaded. When you aren’t connected to the internet, it will download the available updates. This approach downloads updates from the Intuit server to see if the software is running. If you don’t want to update your software, you can disable the automatic update option.

    Steps to Download and Install the Automatic Updates:

    🔹 To begin, launch the QuickBooks software and then navigate to the help menu
    🔹 Select the Update QuickBooks tab 
    🔹 When you’re finished, go to the update QuickBooks screen and click the Update Now tab
    🔹 The next step is to delete all previously downloaded updates and then check the box to reset the update box
    🔹 Select and click on the symbol for Get updates now
    🔹 Finally, restart QuickBooks, once complete the process.

    To Enable or Disable Automatic Updates in the Future, Follow these Steps:

    🔹 Firstly, click on the “Update QuickBooks” under the Help menu
    🔹 In the Update QuickBooks window, select the Options tab
    🔹 Choose your preferred option and then select “Yes” to allow the option for QuickBooks or “No” to disable it
    🔹 If the automatic update option is enabled, select the update you want to receive and remove any extraneous updates from the update section
    🔹 If you turn off the option, you will no longer receive any notifications, even if they are available on the Intuit server
    🔹 This function serves only as a reminder to check for updates and does not necessarily indicate that an update is available
    🔹 In the end, select the “Save” and then “Close” tab.
    🔹 After enabling and removing the QuickBooks update option as described above, you can go to the following step to update your QuickBooks desktop to the most recent release.

    On-demand (Immediate) Update

    You can download updates directly from the Intuit server using this method. It can be used at any time and does not require QuickBooks to be operating on your computer. Even if Automatic Update is turned on, you can use this technique to obtain updates. At least once a month, check for updates.

    How can I Check for and Install Updates?

    🔹 To begin, open QuickBooks and navigate to the Help menu
    🔹 Then select Update QuickBooks and Update Now
    🔹 Tap Get Updates after selecting the update you wish to download
    🔹 The Update column also tells you what’s included in the update
    🔹 Select the Maintenance Release link
    🔹 A new page will appear with the update’s modifications and improvements
    🔹 Now, QuickBooks should be turned off
    🔹 When you open QuickBooks the next time, you’ll be prompted to apply the update
    🔹 You have the option of downloading it now or later
    🔹 After the installation is finished, restart your computer.
    🔹 Consider reinstalling the updates in the order that they show on your computer. If you don’t follow the steps in the right order, you can have trouble opening the company file.

    Release Download

    You can continue to download and install available updates if you are having problems with the update feature or if you want to use it to install updates. When installing QuickBooks Updates, it’s best to use the update feature. If you have numerous copies of QuickBooks, you must make sure to update all of them. If you don’t do this, you can have trouble opening the company file.

    Download Updates for Multi-user Mode in QuickBooks Pro and Premier Edition

    If you utilize multi-user mode with QuickBooks pro or premier, make sure to apply updates on each system. Connect your machines to the internet and run the updates. You can also download the update on a network machine and then share it.

    You can Share the Update by Executing the Below Steps

    🔹 Open the shared company files first
    🔹 Then, from the Help menu, select Update QuickBooks
    🔹 Select the Options option from the drop-down menu
    🔹 Set the Share Download option to “Yes”
    🔹 Then, press the Save button.

    After you’ve completed all of the processes, the updates you’ve downloaded will be shared across all of your machines. The changes are downloaded to the place in QuickBooks where your company files are stored when you enable the sharing option. You should now update your QuickBooks company file with the latest release updates. Please be aware that after an update, the company files may no longer be accessible using earlier versions of the accounting software.

    Tips to updating new QuickBooks Desktop

    🔹 First of all, get a click on your new version of QuickBooks Desktop
    🔹 Open File menu and select open or restore the company
    🔹 Select Company files and then click Next tab
    🔹 Highlight your company data file and click Open
    🔹 In case, you receive Move Company File window, perform the following steps:
    🔹 Read the company data in the Update Company file for New Version. Click on the checkbox and then “Update Now”
    🔹 Follow the prompts to create a backup of the files.

    Update QuickBooks Desktop with these Helpful Tips

    🔹 First, open QuickBooks Desktop and click on the updated version
    🔹 Choose open or restore the company from the File menu
    🔹 After that, select the Company file following by hitting the Next button
    🔹 Click Open after selecting your company data file
    🔹 If the Move Company File window appears, follow these instructions:
    🔹 In the Update Company file for New Version, read the data about the company
    🔹 After checking the box, click Update Now
    🔹 To back up your files, simply follow the steps prompts on your screen.

    Manual Update (Get Updates from Internet and Download)

    🔹 Initially, go to the Downloads and Updates section
    🔹 After that, select your country from the Select Country drop-down list
    🔹 Then, from the select product drop down, you must choose the appropriate product
    🔹 When you’re finished, make sure to choose a version from the Select Version drop-down menu
    🔹 The following step is to choose a search option
    🔹 Once done with that, select the option to get updates
    🔹 Finally, you must save the downloaded file somewhere that is easily accessible.

    For MAC Users: Perform the steps to update the QuickBooks Desktop to the Latest Version

    You can check out the steps for

    In-product Update

    🔹 To check for QuickBooks updates, hover over the drop-down menu, then click and select check for QuickBooks updates
    🔹 If a newer version is available, you must then click on install and update
    🔹 You may be prompted to choose install and re-launch in the following step
    🔹 QuickBooks for Mac will automatically launch after the update procedure is completed.

    Manual Update

    🔹 You’ll need to uninstall the previous version and then reinstall the newer one if you’re doing a manual update
    🔹 Then go to QuickBooks product updates to reinstall the most recent version
    🔹 After that, choose the desktop version and download the installer file to your computer
    🔹 To install QuickBooks, double-click the downloaded .dmg file and drag the QuickBooks desktop icon to the programs folder.

    Final Words!

    This is all about “How to Update QuickBooks Desktop to the Latest Version?”. Hopefully, you find this article useful and help you to update your software. However, QuickBooks Desktop update is necessary in order to run your software according to the latest release. Always, make sure that it should be done in a timely manner in order to avoid bugs or issues. For more information, you can feel free to approach our QuickBooks Helpdesk team to get reliable answers to your queries.


    What do you Understand with a Term Called “Ultralight Patch (ULIP)”? Is it Related to QuickBooks Desktop Update?

    Ultralight Patch is a feature in QuickBooks Desktop that allows modest but critical repairs to be sent without any release restrictions. It’s worth noting that the patch release technique can remain unchanged. Before transferring the updates, make sure the essential fixes option is chosen.

    How to Update QuickBooks Desktop to the Latest Version, if I receive Ultralight Patch (ULIP) release?

    You can manually update the software by following these steps:
    🔹 You’ll need to download the most recent version and then transfer everything to your company’s files and QuickBooks
    🔹 Then go to the Windows start menu and search for QuickBooks desktop
    🔹 Right-click QuickBooks desktop and select run as administrator
    🔹 Then, on the no company screen, go to the help menu and select Update QuickBooks Desktop from the drop-down menu
    🔹 After that, go to the settings tab and pick “mark all” followed by clicking on the “save” button
    🔹 The next step is to go to the update now tab and then to the reset update checkbox
    🔹 The final step is to select Get Updates from the drop-down menu.

    Do I need to separately update QuickBooks Payroll if I am using the payroll subscription?

    Yes, if you have a payroll subscription, you’re supposed to separately download the latest payroll tax table so that you can process your payroll in QuickBooks Desktop in a manual method of update. But if you go with an automatic update method, then it automatically update your payroll.

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