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How to View Your Paycheck and W2 in QuickBooks Workforce?

    W2s, paychecks, and a variety of other account activities are the routine tasks performed by company employees. Fortunately, Intuit has launched the QuickBooks Workforce, an online portal. It provides an amazing feature to view and check out all of their payroll-related information using this online portal which is available on QuickBooks Desktop. The information includes W-2 forms, pay stubs, and paychecks. In this article, you’ll get to know the step by step instructions of how to view your paycheck and w2 in QuickBooks workforce.

    Introduction: View your Paycheck and W2 in QuickBooks Workforce

    The workforce option in QuickBooks is often used to share the specifics of the paycheck with the employees. You can also send them to an employee so that they can check their W2s and other paycheck-related information online. To access the paychecks online, the employee must first fill in the credentials. It also provides for sending reminders to employees informing them of new paycheck availability.

    Let’s Know the Process to View your Paychecks, W2, and other Personal Information in Workforce

    You can examine your paychecks, W-2s, and other employer information such as your home address and bank account information once your company has welcomed you to QuickBooks Workforce and you’ve set up your account.

    Total Time: 35 minutes

    Get Your Pay Stubs

    ➽ If you haven’t already, create a Workforce account
    ➽ Go to the and log in
    ➽ Next, select the Paychecks option
    ➽ Choose a date range that is good for you
    ➽ You can view up to one year’s worth of paychecks at a time

    Choose one of the options below:
    ➽ On the pay stub you want to download, select Download
    ➽ To see, download, or print a pay stub, you can choose on an appropriate option
    ➽ Select the Download all button located below the paycheck list to download all of your pay stubs at once (this is not available for everyone).

    See Your Time Off, Year-to-Date and Personal Information

    Your Paychecks screen provides you with more relevant information right now.
    Available time off: Examine your time off balances for vacations, sick days, and other opportunities.
    Year-to-date: Gross and net pay, withholding, and deductions are all available in one place.
    To view your personal, financial, and tax information, go to the Profile tab. Please let your employer know if any of this information is wrong or needs to be updated.

    Get your W2

    From the W-2 screen, you may see your W-2 copies B, C, and 2. You may need to verify your phone number or any of your personal information first for enhanced security.
    ➽ Navigate to the W-2 menu
    ➽ Choose the W-2 copy you’d want to view or download (and then print).

    What to do if you don’t see your W2?

    Your W-2s will be available to you as soon as your employer makes them available before January 31. W-2s from the previous three years are accessible.

    W-2s may not be available for a variety of reasons:

    ➽ Your W-2 hasn’t arrived yet
    ➽ We received your W-2 and are currently processing it
    ➽ Your employer did not file your W-2 using QuickBooks Payroll.

    Your W-2 should arrive in the mail in early February. Contact your employer if you haven’t received it by then and can’t find it online.


    This is all about how to view your paycheck and w2 in QuickBooks workforce. Hopefully, this article will be helpful for you, make sure to implement the steps in the given sequence. In case, you find any difficulties or issues during the process, reach out to the Team of Experts via QuickBooks Helpdesk Team.

    ☛ FAQs:

    How to Change an Email Address and Password in QuickBooks Workforce?

    The below steps help you to change your Intuit account’s email address or password. Make a note that changes to your email or password will affect your sign-in with TurboTax, Mint, and other Intuit products.

    Your employer’s address will remain unchanged if you update this:-
    ➽ Select Settings from the drop-down menu
    ➽ Account settings is the option to find under Account
    To change your email address or password, select Sign in & security or Personal information.

    Why am I Still Not Seeing W-2s in QuickBooks Workforce?

    Intuit or your employer may take some time to file your W-2s. By the end of January, you should be able to access your W-2s in QuickBooks Workforce. Notify your employer if the deadline has passed.

    How Do I Change My Personal Information?

    If you want to modify your name, address, W-4, or bank account information, you’ll need to contact your employer. However, the employer can perform the steps to add or edit an employee.

    There are mainly steps has to be done:
    Step 1:
    Gather your employee information such as W-4, 1-9, email address, work location, pay information, direct deposit information, pay history, etc.
    Step 2: Add your employees
    Step 3: Complete new state setup if you added an employee who lives/works in another state.

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