QuickBooks is widely used all over the world, primarily because of its user-friendly interface and hi-quality performance. However, there are quite a few features some users may find difficult to use. Deleting and Voiding of Checks is one such feature. In this blog, we would be talking about how to Delete and Void a Check and try to resolve your queries as much as we can.
What is Void Check in QuickBooks?
If you need to reverse an amount back to your account that was once deducted or if you have to cancel the check, all you need to do is to use the option of Deleting or Voiding Checks. Once you void a check, it will offer a complete record of your transactions. It is mostly used when the transaction has already taken place and you have found out any error with the same. Some of the major reasons as to why you might need to void a check in QuickBooks are mostly associated with the misprint of the details such as the payee, the check number, amount, account information, date and other similar things. Therefore, if you void checks in QuickBooks, it will appear on your account but the amount will be reflected as zero.
Read Also-: QuickBooks Generated Zero Amount Transaction
Why do You Need to Delete Check in QuickBooks?
Void Checks do have records but in case if you delete them, it will be permanently deleted from your account and then it would be impossible to recover them. Nevertheless, if there happens to be an audit trail, deleted checks will also be immediately found in the records. If in case, you might have recorded the check twice or there might be some other issues, you can permanently delete the checks.
What to do If The Check Was Included in The Prior Reconciliation?
To void a check that was already included in the previous bank account reconciliation, then it is required for you to do the reconciliation first. To undo the reconciliation, it is imperative for the user to know about the complete procedure with the listed steps to void the check. After you are done with the complete procedure, it is required for the user to proceed further for reconciling your account, while ensuring the reports and the general journals to be in the correct shape.
Voiding vs Deleting
From an accounting point of view, there is no major difference between voiding and deleting a check in QuickBooks Online. Deleting and Voiding accomplish the same thing, that is, both the actions remove the impact of the transaction on your financial statements. From a record-keeping point of view, it’s much better to void a check than to delete it.
Steps to Void a Check in QuickBooks Online
It is quite easy to void a check in QuickBooks Online. Not only does voiding checks keep your profit and loss statements and Check Registers accurately, but if you use QuickBooks Online accounts payable features, it also ensures your A/P records are always accurate.
How to Void a Check Recorded Already?
💠 Locate the check you want to void. The easiest way to do this is by going to the Check Register. From there you can go to the Dashboard and either (a) click on Banking in the left hand toolbar or (b) click on the bank account that is under Bank Accounts, on the right side of the screen.
💠 Click on “Go to Register” on the next screen and search for the check you want to void, using the filters if needed.
💠 Click the check line in the Register and then click on the Edit button.
💠 Click More at the bottom of the next screen and then select the option of Void.
💠 Click on the “Yes” button on the dialog box. The warning will let you know that the check was used to pay a bill. When you click on Yes, the payment is voided and the bill is updated to reflect as open and payable on your A/P reports.
💠 Click on the “OK” button.
💠 Review your Check Register. You will now get to see that the check shows $0 and is voided.
How to Void a Check Not Entered Previously?
💠 Click on the “New” button on the Dashboard and then select the Check under Vendors.
💠 Create the check as usual. Fill in the (a) payee name, (b) date when the check was written and (c) check number. Ensure that you have selected the correct bank account. The (e) category is not extremely important but it cannot be left blank either. After that, enter an (f) amount of $0.00 and note in the (g) description box that it is a voided check. Finally, click on the (h) “Save and Close” button.
💠 Review your Check Register. You will now see the check shows $0 and is voided.
Final Words :
In case you are facing any kind of issues or have any kind of queries, feel free to reach out to our team for further guidance. You can connect with them in many ways. To clear all doubts, connect via email at [email protected] or phone number and also chat with us Live chat .
👉Frequently Asked Questions
Q 1. How To Void A Check From A Prior Accounting Period?
Ans : You need to follow these steps in order to void a check from a prior accounting period:
💠 Create a deposit to offset the check that is to be voided. Click on the “New” button from the dashboard and then select the Bank Deposit under Other.
💠 Fill the Bank Deposit form as usual.
💠 Mark both the original checks and the deposit you just created as reconciled. If the voided check was used to pay a bill that is still due, you will be required to create a new bill dated in the current accounting year.
Q 2. How To Keep Reconciliations Accurate?
Ans : If you void a check that has been previously reconciled then you will need to undo the reconciliation and reconcile the account again but, this time, choosing the correct transaction for your reconciliation (you will never void a reconciled check). Either you need to mark your voided checks as reconciled in the check register or select these $0 entries during your next reconciliation.